If you are a business owner or entrepreneur, you have most likely heard of business process automation software a time or two. This is because more and more businesses are using this type of software for their daily business operations. You may be asking yourself, “What is business process automation software?”. To better understand the benefits of this software, you need to understand what it is.
What is Business Process Automation Software? (BPA)
Business process automation software is a software package that helps with the automation of daily manual tasks such as invoicing, sales processes, employee onboarding, purchase orders, document signing/management, and many others. These tasks, among others, are usually completed by employees or the entrepreneur/business owner themselves. Over the past 5-10 years, business owners have been adopting software packages that can automate these processes for their business, resulting in a much lighter workload for them.
What are the Benefits of Business Process Automation Software?
Now that you know what this automation software can do, you may be wondering how it can benefit you. There are a countless number of benefits that business process automation software can offer you, but here are five of them:
#1 Cost Reduction
One of the top benefits that come up a lot when you hear about business process automation software is how cost efficient it is. Many tasks that are being automated are being done by a paid employee. These employees are either getting paid a salary or by the hour to complete tasks that are not generating the company new revenue. Using software to automate your daily back-office tasks will save you money by allowing you to no longer pay an employee to do these tasks for you.
#2 Instantaneous Efficiency
One of the good things about automation software is that it does tasks that need to be done very fast. For example, imagine you had 10 invoices that needed to be created and emailed to clients. You or your employee is going to spend about 5 minutes creating the invoice, and another 2 minutes getting the email created and sent out. Overall, this process took 7 minutes. Not too long, but you must repeat this process ten times. You just spent 70 minutes creating and sending out invoices. Business process automation software will create the invoices for you all at once and can send each invoice to the respective client all at once. This took about 2 minutes to get the software loaded up and invoices sent out.
That is just one example of the many processes that automation software can do for you. Instead of wasting time doing back-office tasks, you can now complete other duties that need to be completed such as meeting with clients or closing sales (although much of the sales process can be automated as well).
#3 Streamline Business Processes and Reduce Errors
Another reason many businesses are using BPA software is due to how it can streamline business processes. Every business has different tasks and different needs. BPA software allows businesses to integrate existing software all into one place, customize the software based on their specific needs, and receive business insights that they normally would not have. When you streamline these processes, you get things done faster, more efficiently, and without human error.
#4 Improved Productivity
With the information that you have read regarding BPA software, you probably can imagine how greatly your businesses productivity can be increased. When implementing this software, the amount of time it takes to complete tedious back-office tasks is greatly reduced. This means employees can focus less on these tasks, and more on the revenue-generating ones.
#5 Greatly Optimizes Performance
BPA software reduces the time it takes to do repetitive tasks and allows you and your employees to focus on more important things. This results in optimized performance for your business.
Octaria’s Business Process Automation Solutions
Octaria Software offers all kinds of solutions to help automate your business processes.
- Project Management Integrations
- Billing Ops Automation
- Custom Software Automation
- Hubspot and Salesforce Integration
These are just a few examples of how Octaria Software can help you implement business process automation software into your business.
Are You Going to Have a Leg Up?
Now that you understand what business process automation software is and its benefits, it is up to you on whether to implement it into your business. Many businesses are now doing it and staying ahead of the game. If cost efficiency, saving time, streamlining your business, increased productivity, and optimized performance sound great to you, it may be time to consider business process automation software.